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What Is A File Clerk?

A File Clerk is an office professional whose primary responsibility is to maintain and manage the physical files of their company, department, or client. This usually entails organizing alphabetically, numerically, or by some other system approved by their supervisor. In addition to managing paper-based physical files, many File Clerks are also responsible for scanning and digitizing documents into electronic folders that can be easily accessed and managed from a computer screen. As technology advances, this increasingly becomes the majority of a File Clerk’s role in most businesses.

What Do People With File Clerk Jobs Do?

A file clerk’s job responsibilities include:

  • Filing documents
  • Maintaining records
  • Organizing files
  • Typing correspondence
  • Processing payments
  • Taking messages
  • Answering telephones
  • Preparing invoices and bills
  • Processing payroll
  • Other clerical duties

Most file clerks spend much of their day sitting down at a desk or standing up at a counter. However, they must be able to move around frequently because they often need to go to different areas within the office.

Where Do File Clerks Work?

File clerks typically work in offices, libraries, schools, government agencies, hospitals, law firms, financial institutions, insurance companies, manufacturing plants, retail stores, etc. The size of the organization determines where a file clerk will work. For example, if you work for a small business, your boss might have you working out of their home.

On the other hand, a large corporation can assign you to one of its branch locations. Before accepting a position, you should always ask what kind of environment the company expects you to work in.

What Degree Is Required To Become A File Clerk?

There is no specific degree required to become a file clerk. However, many employers prefer to hire candidates who have some postsecondary education. Some common degree programs that prepare students for a career as a file clerk are business administration, office administration, or information technology.

For those who aspire to become legal file clerks, there are courses that they can take to prepare them for this career path. These include legal research and writing courses, legal terminology, case management, and litigation support. One may also need to have an associate degree or bachelor’s degree in pre-law.

If you wish to advance in the field, you may consider taking certifications. Word 2010 certification and Microsoft Office Specialist: Expert (Office 365 and Office 2019) are two examples of such certificates. These certifications help demonstrate your proficiency in using Microsoft Office products.

How Much Money Does A File Clerk Earn?

The salary for a file clerk can vary depending on the size of the organization they work for. However, according to the U.S Bureau of Labor Statistics, the median pay for a file clerk is around $34,090 per year. For example, the median income for a file clerk working for a large corporation is $52,400 annually. On the other hand, a file clerk working for a small business might only make $23,520.

Several factors determine a person’s salary. One factor is their level of education. People with college degrees tend to earn higher wages than individuals without them. Experience also plays a role in determining salary.

For example, individuals who have worked for more extended periods usually make more money than those who have just started their careers. It is also common for companies to offer bonuses to employees who perform well.

File Clerk Job Requirements

Training for file clerk jobs usually involves training programs offered by colleges and universities. However, some employers hire individuals directly from high schools and community colleges. File clerks are also required to learn an organization’s computer system and how to use specific software programs. In addition, file clerks should have excellent typing skills and knowledge of basic office procedures.

Most positions require a minimum of one year of relevant experience. However, it varies depending on the type of organization. For example, some companies only require two months of experience while others need five years of experience. Still, other companies will hire you straight out of high school.

Aspiring file clerks should also take a course in computer technology. Knowledge of computers helps file clerks keep track of information. In addition, they should learn basic accounting principles. This will help them understand what your employer needs.

File clerks must be able to work independently and as part of a team. They must also be able to handle multiple tasks simultaneously. In addition, since they often deal with customers or clients, they should possess excellent customer service skills. Finally, they must be able to maintain confidentiality at all times.

File Clerk Career Path

Many people enter the field of file clerk without any formal education. However, having some postsecondary education gives you an advantage when applying for jobs. Many degree programs can prepare you for a career as a file clerk. Examples include business administration, office administration, information technology, law, psychology, social services, and public health.

The future of File clerk jobs looks promising with a projected growth of employment by 2% between 2020 and 2030. File clerks can expect more job openings due to work turnover and retirement. Court clerks, municipal clerks, and license clerks will continue to be needed to take care of such tasks as filing case dockets, preparing agendas, and issuance of licenses and permits. With the right skill set and training, file clerks can have a bright future in this field.

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Part-Time In-House Legal Administrative Assistant AMG Denver, Colorado US 05/08/2024
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